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Medical Record Copy Fees

Fees and Charges by State

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This information summarizes various state statutes that govern the monetary fees healthcare providers and facilities may charge a patient or a 3rd party to produce a copy of health information. A 3rd party may include an attorney, personal representative, insurance company, government agency or any organization that has authorization to access a patient’s health information.

Understanding Medical Record Copying Fees

How much does it cost to get a copy of your medical records?

The cost that you can be charged for your medical records depends upon multiple factors. The first factor is the state the doctor or healthcare facility that has your medical records is located. Most states have set legal limits on the amount you may be charged for your medical records. The next factor is the purpose for which you need your records. For example, some states specifically prohibit charging patients for copies of medical records if they show it is for their continuing care or if medical records are needed to file an appeal for a public assistance program. Another factor, is the delivery format of the records. Generally, it costs less to receive you records on a CD-ROM than as a paper file.

Is it legal for a doctor or healthcare facility to collect a fee to copy medical records?

In most states it is legal for a doctor or healthcare facility to charge a medical records copy fee. The medical records copy charge is usually regulated by the laws of the state where the doctor or healthcare facility is located.

Why will a doctor or healthcare facility charge a fee to copy medical records?

Copying medical records requires time from the doctor or hospital staff to fulfill a request for health information. Charging a fee to copy medical records offsets the cost incurred by the doctor or healthcare facility.

How do I request a copy of my medical records?

Doctors and healthcare facilities maintain records of the care their patients received. As required by state and federal law, these records are kept in strict confidence and are only released with proper authorization from the patient. You must submit a release of information authorization form to the doctor or healthcare facility that has your records.

How long does it take to get my medical records?

Federal law states that a doctor or healthcare facility must provide you a copy of your medical records within 30 days of receiving a proper authorization to release health information. Depending on the state where the doctor or healthcare facility is located the time frame may be shorter. Please note, if the doctor or healthcare facility charges a fee to make a copy of your medical records, they do not have to release medical records to you until the fee is paid.

How much can my practice or healthcare facility charge for providing medical records?

The cost that you can charge an individual or organization requesting medical records depends on multiple factors. The first factor is the state in which your practice or facility is located. Most states set legal limits on the amount you may charge. The next factor is the purpose for which the records are needed. Some states prohibit charging for copies of medical records if the records are for continuing care.


Arctrieval updates this information on a regular basis and whenever we learn of any change in a statute or law. If you any question or comments, please contact us.